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Active Events
Quick Actions
Send a Form to Parents or Volunteers
Choose a form, enter recipient emails, hit send. Each person gets a personal link they can open on any phone.
Review What Has Come Back
See every form parents/volunteers have submitted. Sort by status — pending, approved, denied. Approve or deny in one tap.
Write a Letter to Parents or Volunteers
Custom letter or pick a template (cancellation, reschedule, reminder, thank you, closure, weather alert). Pick your audience and send.
Take Attendance for an Event
Create an event, build the roster, mark each person present or absent for every session. Run reports at the end.
Forms — Tap to Send
EMBC, Inc. Planning and Event Form Required
The official church-wide event planning form. NO event shall be held or planned without this form. Captures event basics, budget breakdown, responsibilities matrix (7 roles), participating guests, building needs, Sunday announcement copy, pre-event planning meeting details, and the binding agreement. Submission lands in the Inbox for Event Coordinator + Office approval.
VBS Registration — "Game On!" June 8–12
Vacation Bible School registration — "Game On! Playing by God's Rules." Captures child info, parent/guardian contact, emergency contact, allergies, medical conditions, medications, authorized pickup list, and four permission/release acknowledgments. Sent to parents by email link; submissions land in the inbox for review and can be returned to a parent for corrections before final approval.
Parent Enrollment + Medical/Allergy
For parents enrolling one or more children in VBS, Bible Study, or any youth event. Captures contact info, emergency contact, medical conditions, allergies, medications, and photo consent. Supports up to 6 children per submission.
Volunteer Application
For anyone wanting to volunteer at events. Captures contact info, areas of service, two references, and an integrity statement. Includes a one-tap MinistrySafe background check referral.
Accident / Incident Report Protected
Pastor + Coordinator access only. Used when an accident, injury, or unusual incident happens during a church event. Captures date, time, location, who was involved, what happened, who was notified, witnesses, and required follow-up actions.
Attendance Roll
Not a form to send out — this is your internal tool to track who shows up day by day for a multi-day event. Build a roster, mark present/absent, run end-of-event reports.
Field Trip Permission
Off-site event permission slip. Captures trip details, parent permission, photo consent, medical authorization, emergency contact, and a liability acknowledgment. One slip per child.
Behavior Issue Documentation Protected
Pastor + Coordinator access only. For documenting behavioral incidents involving children at church events — captures factual observation, context, response taken, parent notification, and follow-up plan. Filed internally, not sent to parents.
Employment Application
For paid staff positions at EBC. Captures position info, personal info, education, employment history, two references, faith statement, and required disclosures including background check consent.
Church Vehicle / Driver Identification
Required before anyone drives a church vehicle OR transports minors in a personal vehicle on EBC business. Captures license, insurance, vehicle info, MVR authorization, and safe-driving agreements.
Building / Room Access Request
For members or outside groups requesting use of church facilities. Captures date/time, spaces needed, purpose, attendance, special needs, and required acknowledgments. Routes to board for approval.
Grocery / Supply List (Internal)
For event-related shopping. Build a checklist of items needed for an upcoming event — food, supplies, paper goods, etc. Check items off as you acquire them. Stores per-event.
Maintenance / Repair Order
Log a maintenance or repair issue — plumbing, electrical, doors, HVAC, roofing, etc. Captures location, urgency, description, and follow-up tracking. Routed to whoever handles facilities.
Pickup Authorization (Same-Day Exception)
For when a parent needs to authorize a different person to pick up their child on a specific day — outside the standing list on their enrollment form. Common scenarios: a grandparent stepping in, a carpool change, a one-off arrangement.
Photo / Media Release (Standalone)
For adults, guests, visiting speakers, or one-off shoots where the standard enrollment photo consent doesn't apply. Granular permissions — separate Yes/No for photos, video, social media, website, and print.
Child Photo & Media Release (Parent / Guardian)
Parent or legal guardian gives permission for EBC to use their child's image on social media (Facebook, Instagram, YouTube, TikTok), the website, livestream, print, press, and partner ministries. Each channel is a separate Yes/No — answers are honored exactly. Includes a confidential restriction field for custody, foster, or safety situations. Required for every minor before any image goes public. Send via public link to parents or attach to enrollment.
VBS / Children's Ministry Confidentiality Agreement
Binds every leader to confidentiality BEFORE they are exposed to child or family information. The obligation continues even if a background check does not clear, if the volunteer withdraws, or after their term of service ends. Send to every VBS leader, helper, and children's-ministry volunteer for individual signature. Mandatory before placement.
MinistrySafe Background Check Referral
Send a volunteer's information to MinistrySafe for FCRA-compliant background screening. Use this AFTER a volunteer has submitted their application and you have their authorization on file. Opens the MinistrySafe portal in a new tab.
Returned Submissions
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No submissions yet. Once parents return forms, they'll show here.Letter Composer
Write a custom letter or pick a template. Choose your audience — manual emails or every parent/volunteer who has responded to one of your forms — and send.
Pick a Template (or start blank)
Your Letter
Variables (optional — fill any that apply)
Recipients
Audience: Manual list — paste emails below.
Document Library
Upload flyers, contracts, agendas, photos, and any other documents you want to send to parents, vendors, radio, TV, or anyone else. Each uploaded document gets a shareable link you can drop into an email or text.
Upload a New Document
PDF, image, Word, or any common file type. Up to 25 MB per file. You can now pick multiple files at once — hold Cmd (Mac) or Ctrl (Windows) to select more than one.
Uploaded Documents
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No documents uploaded yet. Use the form above to add your first one.Events
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No events yet. Create one to start tracking attendance.Leader Roll Call · Today
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Settings
MinistrySafe — Background Checks
For volunteer screening. EBC Memphis should establish a MinistrySafe account ($~20 per check) to handle FCRA-compliant background checks for everyone working with minors. This is the gold-standard service for Baptist churches.
Pre-Launch Checklist
Tap each item as you complete it. Progress saves automatically.
Recent Communications
Letters and form distributions you have sent from this portal. Tap "Refresh" to update.
Important — how emails from this portal work:
When you send a letter or form, the portal logs the record below AND opens your iPhone's email app pre-filled with the recipients. The actual email is only sent when you tap Send inside your email app. If you composed but didn't tap Send, the recipient never gets it. Always confirm by checking your email's Sent folder.
When you send a letter or form, the portal logs the record below AND opens your iPhone's email app pre-filled with the recipients. The actual email is only sent when you tap Send inside your email app. If you composed but didn't tap Send, the recipient never gets it. Always confirm by checking your email's Sent folder.